Grants Coordinator

Position Status: Full-Time, Non- Exempt, Permanent
Location: Hybrid/In office
Starting Salary: $50,840

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POSITION SUMMARY

The Pittsburgh Foundation awards approximately 7,000 grants totaling over $60 million each year. Together with the senior grant coordinator, the grants coordinator is responsible for the administration, execution and integrity of the Foundation’s grants processing for these grants, providing expert coordination and monitoring of the grants process from origination to the release of payment, ensuring that all grants meet donor intent and are fully compliant. Additionally, the grants coordinator collaborates on any special initiatives to facilitate optimal communication and outcomes. Success in this position lies within a sincere interest for the details, conscientious time management with ability to triage duties based on concurrent deadlines and urgency, tailored and thorough communication and a natural ease and ability to pivot between both independent and collaborative work. 

PRIMARY DUTIES AND RESPONSIBILITIES

Grants Processing

• Assures that grants move properly and efficiently from origination through grant award payment and follow up. 
  • Verify 501(c)(3) tax status and contact information for all recommended grantees.
  • Review funds database to verify grant-making information, including spending capacity, special requests and conditions.
  • Generate grants and grantee communication.
  • Understand and investigate IRS compliance regulations.
  • Process grant awards and payments for approval.
  • Run and verify approval and payment reports.
• Update constituent records as necessary for addresses and relationships.
• Investigate uncashed grant checks at the request of the finance department.
• Assist donor services officers, grantees and donors with inquiries.

Funds Management

• Attend monthly trust administration council (TAC) meetings.
• Help identify inconsistencies between meeting donor intent, standardizing processes and remaining compliant.
• Understand and communicate IRS requirements, including suggesting and implementing policy and procedure changes as required.

Other

• Provide project coordination and assistance to the senior grants coordinator, grants manager and director of operations.
• Other duties, as assigned.

KEY SKILLS AND ABILITIES

• Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity, equity and inclusion. 
• Commitment to the Foundation’s values of accountability, collaboration, community, racial justice and trust.
• Demonstrated attention to detail, organizational and problem-solving skills. 
• Flexible, responsive, and collaborative work style with a strong service mentality. 
• Strong written and verbal communications skills. 
• Possess ability to keep track of and prioritize multiple projects, demands and deadlines/timelines. 
• High degree of technological curiosity and competency.

QUALIFICATIONS AND EXPERIENCE

• Minimum two (2) years relevant experience in general office support preferably in the nonprofit sector.
• Flexible, responsive and collaborative work style with a strong service mentality.
• Experience with Blackbaud products is a plus.
   

THE PITTSBURGH FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY AND INCLUSION.

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